In the drop down menu next to Replies/Forwards select “Steve – Replies/Forwards” and then click okĮxample of New Message w/ Outlook Email SignatureĮxample of Replies/Forward w/ Outlook Email Signature.

This signature is the same as the first except I have shortened the signature by removing the image.

In the Edit Signature portion of the window, you can now enter your contact information.

In the example below I have named the Signature “Steve – Replies/Forward”

Next, you are prompted to create a name for this signature.

In the drop down menu next to New Messages select “Steve – New Message.

I also include a confidentiality statement at the bottom of all my signatures. Customizing the font type and color can help add a personal touch. Your signature can include an image such as a logo. Typically, this would include first and last name, Title, Company Name, Office and Cell Phone numbers. In the example below I have named the Signature “Steve – New Message”

In the ribbon bar above the new email, click Signatures this will open a drop down where you need to click Signatures again.Click New Email in the top left portion of the ribbon bar.

Outlook 2016 add signature to email